Job Description

Description We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. As a Real Estate Assistant, you will play a key role in ensuring smooth transaction processes, managing client relationships, and supporting the team's administrative functions. You'll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Responsibilities

• Assist with transaction coordination, managing timelines, and ensuring all deadlines are met.
• Communicate regularly with clients, agents, and other parties involved in transactions to provide status updates and resolve any issues that arise.
• Manage all listing and showing appointments, ensuring proper documentation and scheduling for optimal team productivity.
• Maintain the team's CRM system, inputting client information and tracking deal progress to ensure nothing falls through the cracks.
• Collaborate with marketing teams to help execute marketing strategies for listings, including social media posts, listing photography, and flyers.
• Prepare and process contracts, disclosures, and other transactional documents with high attention to accuracy.
• Coordinate with vendors and service providers (e.g., inspectors, title companies, photographers) to ensure smooth service delivery.
• Schedule and manage closing dates, preparing closing gifts and documents for final handoff to clients.
• Provide weekly listing updates to clients and internal team members to keep everyone informed of progress.

• Experience in real estate or a similar administrative support role.
• Have a license in real estate
• Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.
• Exceptional communication and interpersonal skills, with a focus on delivering outstanding client service.
• Detail-oriented with excellent problem-solving skills and the ability to anticipate challenges.
• Proficiency in MLS systems, real estate software, and CRM tools is a plus.
• Ability to work both independently and as part of a team in a fast-paced environment.
• A high school diploma or equivalent is required.
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
• Experience using Microsoft Office
• Experience handling confidential information and adhering to strict deadlines Vida Real Estate

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