Job Description

Position Summary

The Project Controls Analyst is responsible for tracking and analyzing project financial data and communicating trends or concerns to Project Management. This includes developing and utilizing numerous methods of valuing work performed and tracking key project financials such as cost trends and profitability. This position works closely with both the Project Coordinators and Project Management staff to ensure the data is collected accurately, analyzed thoroughly, and presented clearly. This position will report to the Project Controls Manager.

Duties/Responsibilities

• Works with Project Management to build and maintain project schedules.
• Execute, maintain, and submit customer billing projections and verify alignment with project schedule.
• Analyze project financial data identify trends and/or areas of concern and provide solutions to project management where appropriate.
• Provide project management and field supervision with weekly cost reports.
• Entry/setup of projects in ERP system upon receipt of work authorization.
• Ensure approved Work Authorizations/Change Orders are filed and properly recorded utilizing tracking instruments and ERP System.
• Report values of work performed to billing department for monthly invoicing.
• Assist the Billing department in maintenance of billing processes and generation of invoicing when necessary.
• Manage bid process to ensure key bid milestones are communicated to project management staff. Create project bid folders and ensure all updated documents have been saved.
• Validate and approve project invoicing where applicable.
• Participate in project conference calls (as needed) to ensure project billing and project schedules are reflective of current project status.
• Collection, Review, and ERP entry of Preliminary/Professional Service Hours.
• Prepare monthly reporting of key performance indicators for customer submittal.
• Submit and record Affidavit of Completions. Complete project reconciliation and provide information to Billing Department to ensure accurate and final account receivables.
• There may be occasional travel for off-site meetings, events, or other business matters.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Associate degree required. Bachelor's degree in business administration, Finance, or related field preferred.
• 3-5 years of professional experience in related position; construction or project/finance controls preferred.
• Experience in construction or utility industry is a plus.
• Exceptional verbal, written and presentation skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Demonstrated proficiency in MS Office, including Word, PowerPoint, Excel and Outlook.
• Working knowledge with programs such as Smartsheet, Vista, PowerBI, Primavera P6, Microsoft Project and Adobe, preferred.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and prioritize day to day activities.
• Ability to manage multiple priorities and deliver results within fixed timeframes.
• Hi gh levels of discretion and judgment in both interpersonal and business matters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit at a desk and work on a computer for prolonged period of time.

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