Job Description

Location

1 Hamilton Drive Mill Valley, 94941

Description

Deadline to apply: Monday, January 6, 2025 @ 5:00 P.M.
Salary: $5,639 - $6,854/month + benefits

Oral Boards (in-person): Wednesday, January 22, 2025

Join our team as a Police Records Specialist!

Are you passionate about public service and looking to make a difference at a community level? The City of Mill Valley is excited to announce an opening  for the position of Records Specialist in our dedicate law enforcement team. 

Why Mill Valley?

Nestled between stunning redwoods and the beautiful San Francisco Bay, Mill Valley is more than just a great place to work; it's a community that values connection, collaboration and commitment to public safety. Our city is known for its vibrant culture, scenic beauty, and its engaged community. As a Police Records Specialist, you'll play a vital role in supporting our police department and ensuring that our community remains safe and informed. 

About the Mill Valley Police Department

The Mill Valley Police Department is committed to providing exceptional public safety service, education and preparedness in partnership with our community. The Department strives to develop professional and well-trained employees dedicated to upholding the highest standards of law enforcement.

Law enforcement, criminal investigation, patrol, traffic, crime prevention, and other public safety duties are provided by the Mill Valley Police Department under the direction of Police Chief Ignacio R. Navarro.

Police Chief Ignacio R. Navarro oversees a department of 21 sworn positions, including one captain, one lieutenant, four patrol sergeants, one detective sergeant, three corporals, and ten patrol officers. Professional staff include two community services officers, two parking enforcement officers, one administrative assistant, and two records specialists. 

Why Work for a Smaller Law Enforcement Agency? 

Working for a smaller law enforcement agency, like the one in Mill Valley, offers unique benefits that foster a close-knit and supportive environment. Employees often have the opportunity to develop strong relationships with community members and each other, leading to effective community policing strategies that prioritize collaboration and trust. This personal connection allows for tailored approaches to safety and crime prevention, making it easier to address specific community needs and concerns. Additionally, employees in smaller agencies frequently enjoy greater visibility and involvement in their roles, leading to a more fulfilling and impactful career where they can directly see the positive impact of their work within the community they serve. 

What You'll Do

As a Police Records Specialist, you will provide specialized and essential customer service and support within our law enforcement records sections. Your responsibilities will include: 

Examples of Essential Duties (include but are not limited to):

• Assisting the public and department personnel with record checks and information dissemination. 
• Direct front counter and telephone contact with the public. 
• Administer and coordinate City's parking programs (Mill Valley Resident Shopper Vehicle Permits, Residential Parking Permits, & Employee Parking Permits) as assigned. 
• Managing and processing a variety of police records, from reports to citations. 
• Handling non-emergency calls from the public and coordinating with the Communications Center for dispatch. 
• Maintaining the integrity and confidentiality of police records in compliance with state laws. 
• Compiling and preparing statistical and financial reports to inform decision-making, including assistance with assembling responses to Public Record Act requests). 
• Assist with department payroll, budget, purchasing, monetary transactions, scheduling, record-keeping, and personnel procedures.
• Assist in maintaining the maintenance of the department's online content and communications, as well as social media presence. 

Please see Job Description for full list of essential duties and responsibilities. 

Ideal Candidate

What We Are Looking For

We're looking for someone who thrives in a dynamic environment and is dedicated to exceptional customer service. Minimum requirements include: 

• A high school diploma or GED equivalent (associate or bachelor's degree preferred). 
• At least one (1) year of experience in a public-facing office role (law enforcement experience is a plus!). 
• Strong communication skills and the ability to maintain confidentiality and professionalism. 

The ideal candidate will have excellent customer service skills, pay close attention to detail, and be adept at multi-tasking. Advanced computer skills are highly desirable, including graphics and relevant office software applications such as Outlook, Microsoft Suite, Canva, and Google Docs. Efficiency in accomplishing assigned tasks using office and computer equipment such as supporting spreadsheets, database, and other specialized applications related to area of assignment is highly desirable. Familiarity with law enforcement processes, principles and practices of local government, and general knowledge of Public Record Act requirements is preferred.

Benefits

What We Offer

This position is represented by the Mill Valley Police Officers Association. A comprehensive list of benefits for this position are described in the Memorandum of Understanding (MOU) referenced in the City of Mill Valley Resolution No. 21-54 and modified by the Side Letter approved by City Council on January 8, 2024. These documents can be found on our website. 

At the City of Mill Valley, we believe in investing in our employees. In addition to a supportive work environment, we offer comprehensive benefits for our including: 

Health Insurance – The City pays the full premium for the Kaiser Family Plan and up to the same amount for an HMO with Western Health Advantage. Currently both plan options (Kaiser or Western Health Advantage) have premiums covered by the City so there is no out-of-pocket cost to the employee paid toward the monthly premium.

Dental Insurance – The City pays the full premium for coverage with Delta Dental

Leave – the City offers generous leave, including:

• Vacation – 2 to 5 weeks depending on service time
• Sick – 11 days per year
• Holidays – 15 total per year

Retirement

• CalPERS retirement
  • "New"/PEPRA sworn safety employees will be covered by the PERS 2.7% @ 57 Plan
  • "Classic" sworn safety employees will be covered by the CalPERS 3.0% @ 55 Plan
• 457 Deferred Compensation Plan (with up to $600 in matching by the city)
• Retirement Health Savings Account (RHSA) with mandatory 1% employee contribution (1.5% after 5 years of service); City matches after first year.

Other

• City pays the premiums for a $25,000 life insurance plan, as well as Long-Term Disability insurance.
• Longevity Pay.
• Career development program and ample training.
• Free & discounted use of City recreational facilities and programs, including: indoor pool, gym, rental facilities, summer camps, enrichment classes, and more!

Special Instructions

Ready to Make a Difference?

If you're eager to contribute to a community that values safety, integrity, and public service, we'd love to hear from you! Join us in our mission to keep Mill Valley a safe and welcoming place for all. 

Resumes will not be accepted in lieu of the City’s official application form through CalOpps, but should accompany the application.All applications and resumes will be reviewed to select those applicants whose qualifications appear to most closely match the requirements of the position. A limited number of qualified applicants may be invited to participate in the subsequent phase(s) of the recruitment process, which may include one or more of the following: written examination, performance examination, assessment exercises, oral interviews, and complete background checks. Meeting the minimum qualifications does not guarantee advancement in the selection process.

Recruitment Contact

Contact phone: 

(415)389-4100

Contact email: 

lhaynes@cityofmillvalley.org

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